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Home > Careers > Office Of Professional Development > Peer Groups > Science Peer Group Conference

Science Peer Group Conference

Welcome to the Science peer group conference information page! The Science peer group conference will be held October 17-18, 2014, at the Embassy Suites Hampton Roads Hotel & Conference Center in Hampton, VA. Details about this meeting will be posted on this page as they become available.

If you have any questions regarding the meeting’s programming or agenda, please contact your peer group chair.

Peer Group Chair

Jim Holden, Tidewater Community College


The Agenda will be posted as soon as it becomes available.

Conference Location

Embassy Suites Hampton Roads Hotel & Conference Center
1700 Coliseum Drive
Hampton, VA 23666
(757) 827-8200

Hotel reservations are now open. Reservations are to be made by calling 1-800-EMBASSY. Please be sure to ask for the Science Peer Group Conference.

Hotel reservations can also be made online at Enter arrival and departure dates, number of rooms, and number of occupants. Please use the add special rate codes option and enter SPG under “Group code” to receive the group reservation room rate.

** Reservations and room type are on a first come, first serve basis and the group rate is subject to availability at the time of your call; so please do not delay in reserving your room. Group Rate for Single Occupancy is $83.00 per room, per night plus 14% tax. Double Occupancy is $93.00 per room, per night plus 14% tax. Each additional guest is ten dollars per room, per night. There is an additional city tax of $1.00 per room, per night on all reservations.**

Important: Please book your hotel room only through the phone number or website link provided. See “Hotel and Travel Policy” below for more information.

Hotel Registration Deadline

September 23, 2014

VCCS Coverage

The following coverage is provided by the VCCS Office of Professional Development:

Peer group conferences are free and open to all VCCS faculty, full- and part-time alike. Covered costs include the opening luncheon, conference materials, single occupancy overnight lodging based on qualifying distances (see below), and breakfast the morning of the second day.

Coverage for the following is at the discretion of the participant’s college:

Dinner the first night of the conference and travel expenses including mileage, parking, and meals while on the road may be reimbursable by your college. Please check with your supervisor for more information.

Hotel and Travel Policy

The VCCS will cover one (1) night’s lodging and tax for each participant whose campus is fifty (50) or more miles from the site of the peer group meeting. Those whose campus is two hundred (200) or more miles may stay the night prior to the meeting as well.

Please be aware of the following:

  • Hotel reservations are the responsibility of the participant and must be guaranteed with a personal credit card. Call 1-800-EMBASSY to reserve your room and be sure to ask the reservation agent for the Science Peer Group Conference room block.
  • The room block will be available on a first-come, first-served basis until September 23, 2014 or the room block has sold out, whichever comes first. Please book early!
  • By booking in the conference room block, conferees will have their room charge and tax transferred to the VCCS master account upon check-in.
  • Charges for incidentals, additional people in the room not affiliated with the peer group, and upgrades above per diem are the responsibility of the individual.
  • The VCCS will not pay for rooms booked elsewhere while the block remains available.
  • Should the block sell out, contact us at for instructions.
  • Hotel cancellations must be made directly with the hotel. No-shows are the responsibility of the participant.

Important Note:

In order to be afforded the coverage and protection of our VCCS’ contract with the hotel, you must follow our hotel booking procedures. To reserve a room or to inquire about the hotel’s cancellation policy, please call the hotel reservations number noted above. Do not reserve your hotel room through an online booking site (i.e. Orbitz, Expedia, Kayak).

Call for Proposals

The Call for Proposals is now open! Please click here to submit your proposal.
Proposals will be accepted until 5:00 p.m. on September 17, 2014.

A list of suggested topics is available to help create your proposal.

Participant Registration

All participants must register, presenters and attendees alike.

Participant Registration is now open! Please click here to register.
Registration will remain open until October 9, 2014.

Exhibitor Registration

Exhibitor registration is now open! Please click here to register as an exhibitor for the Science Peer Group Conference.
Registration will remain open until October 9, 2014.