• The VCCS will advertise a Request for Proposal (RFP) for A/Es who agree to be available to provide specific types of services for multiple small projects in a timely manner.
  • A/Es registered with eVA will receive notifications of business opportunities that match the vendor's registered commodities.
  • All vendors who desire to conduct business with the Commonwealth of Virginia shall participate in the eVA Electronic Procurement Solution.
• The VCCS shall identify no less than three A/Es, which appear to be qualified and suitable to render the required services, for interviews.
• The VCCS will rank order interviewees and select the A/E to be awarded a contract.
  • The VCCS may issue A/E Term Contracts to not more than four (4) of the fully qualified and best suited firms interviewed from a particular A/E Term Contract RFP advertisement/selection process.
  • No A/E, including any subdivisions or branches thereof, may at any time have in effect more than one (1) A/E Term Contract with the VCCS including any subdivisions or branches thereof.
• The term of the A/E Term Contract as relates to the issuance of new Project Orders shall be the earlier of one year from the date of the A/E Term Contract or when the cumulative total of fees for Project Orders issued reaches the maximum fee total.
• The VCCS may, at its sole discretion, renew the Contract for an additional one-year Contract Term up to a maximum of four (4) one-year renewals.
• The VCCS shall issue one Project Order as the basis for execution of the A/E Term Contract.
  • The VCCS shall not award an A/E Term Contract to the A/E until such contract can be accompanied by the first Project Order.
• Any individual Project Order fee shall not exceed $200,000 and the aggregate total of fees for all Project Orders issued during the term of the A/E Term Contract shall not exceed $1,000,000.

Please, refer to the Construction & Professional Services Manual (CPSM), Chapter 4, Procurement Procedures for Professional Services, Section 412.0 A/E TERM CONTRACTS and DEB Notice 040909 for further clarification.